Building Maintenance Checklist for Commercial Facilities

Building maintenance is the process of upkeep, repair, and other important work that has been performed on a building to keep it safe, functional, and well-presentable to the people. Buildings can deteriorate over time, so, regular updates and maintenance are required to keep the building in good condition. In this regard, a well-planned maintenance strategy should be implemented for regular inspection of the building issues, repairing those issues, and maintaining the good condition of the buildings.

Advantages of building maintenance

Functionality improvement of the buildings

The visibility to emerging issues can be provided by the regular maintenance process which helps to allow the implementation of early intervention programs. This helps to ensure that the building components are less prone to break down and there is less chance of disruption.

Saving overall costs

Budgeting for regular building maintenance is easier to forecast rather than the unmanaged cost of the building deterioration. This budget planning for regular building maintenance is lower than the emergency repair cost of the buildings. In addition, the tracking of the building lifecycle is also useful to get alerts about the end of the useful life of the buildings. The management of the part inventory and the building assets also helps to measure the usage of those assets along with identifying those assets which are costing in maintenance and energy thus maintaining the overall maintenance costs.

Ensuring building safety

The safety of the building has been improved by conducting regular building maintenance. This is essential to avoid the high renovation costs as well as helps to avoid the occurrence of any kind of tragic incidents due to the deterioration of the buildings.

Compliance

The conduction of the regular building maintenance process helps to ensure compliance with the building safety codes. This also helps to ensure that the buildings comply with the state and federal regulations which helps to minimize the legal risks.

Types of building maintenance

The maintenance process of buildings has been categorized into two types which include:

Preventive Maintenance

The purpose of this type of building maintenance strategy is to prevent damage to the building as well as maintain the structural integrity of the buildings. There are several routine tasks under this type which help to prevent building damage for decades. By doing these routine tasks, the functionality of the buildings has been preserved which enhances the durability of the building. The sustainable preventive measures while designing and constructing of the buildings also help to stand against storms, floods and other natural calamities. The building roof inspection, washing floors, and cleaning drains and gutters are examples of preventive maintenance.

Corrective Maintenance

This maintenance activity aims to restore the functionality of the building. This strategy has been applied in case of the damage prevention of the building is impossible. These activities also help to ensure that everything in the building is back in operation. Examples of this strategy include the replacement of broken windows, repairing of electoral fixtures which are disconnected, repairing emergency plumbing and others.

Building maintenance examples

Here are some examples of routine building maintenance activities which can be done on any given day include:

1. The inspection of the outdoor lighting for damage
2. Drainage and gutter clearing
3. Outdoor spaces cleaning
4. Ceiling and floor inspection for water damage in the winter season
5. Fire alarms and fire suppression system servicing
6. Repairing emergency assets
7. HVAC air filter replacement

Building Maintenance Checklists and its importance

The climate and location of each building are different. In this regard, the commercial building maintenance checklist helps to ensure all of the unique needs of the buildings. There are seasonal building checklists which can be adopted to address the needs of the buildings.

Summer Maintenance

1. Checking for damage and cleaning debris from the roof
2. Inspection of the parking lot condition
3. Inspection of the grounds for erosion issues or water run-off
4. Ensure the good condition of the recycling and trash area

Spring Maintenance

1. AC unit servicing and cleaning coils
2. Trees and shrubs trimming
3. Drains and gutters cleaning
4. Backup power system checking
5. Establishing a watering schedule for plants
6. Fertilize the grass

Winter Maintenance

1. Inspecting the roof and gutters for ice dams
2. Inspection of the ceiling and floors for damage
3. Implementing ice removal services
4. Preparing structures for winter weather

Fall Maintenance

1. Removing debris and fallen leaves
2. Crack sealing in the parking lot
3. Heating system inspection
4. Confirming the winter emergency plan
5. Marking driveways with stakes for snow plows

Year-Round Building Maintenance

1. Replacement of the burned-out interior and exterior light bulbs
2. Tracks, window glass, and all hardware cleaning
3. Replacing the HVAC air filters
4. Replacing water filters
5. Testing the fire alarms
6. Having OSHA fall prevention devices

Featuring building maintenance checklists

School building maintenance checklist

The overall condition of the specific part of the school buildings is assessed by this checklist which helps to support the service businesses.

Commercial building maintenance checklist

It helps to ensure that HVAC, roofing, lighting, plumbing, and electrical systems are functioning properly and remain safe after natural calamities.

Building maintenance schedule checklist

The technician used this checklist to document properly all the detected issues monthly, quarterly, or semi-annually.

To learn more, watch the following video tutorial.

Video Source: Layla at ProcessDriven

Facility maintenance checklist

The building maintenance supervisor used this checklist to assess the structural condition of the building as well as the performance of the buildings. This also helps to verify the compliance of the building with the building codes.

Building preventive maintenance checklist

It is used to perform the prevention of building damage. This checklist contains an electrical system inspection every 3 to 5 years. This also includes the implementation of corrective actions for resolving the building issues within time.